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Relieving letter generator

A relieving letter is the employer's confirmation that an employee's resignation was accepted and that they were relieved of their duties on a given date.

Create a relieving letter with resignation and last working day, notice-period check, clearance and settlement dates. Free PDF made in your browser.

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Relieving Letter

DOCUMENT
Reference
REL/2026/1042
Issue date
2026-07-30
Last working day
2026-07-15
Company
Acme Manufacturing Pvt Ltd
Contact
hr@acme.example

To Whom It May Concern

This is to certify that Priya Raman (Employee ID EMP-1042) was employed with Acme Manufacturing Pvt Ltd as Senior Analyst in the Operations Analytics department.

Priya Raman was employed from 2021-04-12 to 2026-07-15 (5 years 3 months).

Priya Raman tendered resignation on 2026-06-15, which was duly accepted by the management.

In accordance with company policy, a notice period of 30 days was applicable, and 30 days of notice were served.

We hereby confirm that Priya Raman has been relieved from all duties and responsibilities with effect from 2026-07-15.

The full and final settlement will be processed on or before 2026-07-31.

Priya Raman left the organisation in good standing and is eligible for rehire.

We wish Priya Raman success in all future endeavours.

Clearance

  • complete
SignatureAnita Sharma, HR Manager

Review generated documents for correctness and applicable legal, tax, payroll, or commercial requirements before use.

How to use it

  1. Enter the company details and the employee's name, ID, designation, and department.
  2. Set the date of joining, resignation date, last working day, and required notice days.
  3. Choose the clearance status and rehire eligibility, and set the final settlement date.
  4. Preview the letter, then download the PDF or print it.

Questions

Does it check whether the notice period was served?
Yes. It counts the days between the resignation date and the last working day, compares them with the required notice days, and notes any shortfall in the letter.
What does the relieving letter include?
The letter covers the employment tenure, resignation acceptance, notice served, relieving confirmation, the final settlement date, clearance status, and rehire eligibility, with a reference number and signatory block.
Is the employee's exit data sent to a server?
No. The letter is generated entirely in your browser and nothing is uploaded. Drafts are saved only in this browser.
When should a relieving letter be issued?
Usually on or soon after the last working day, once handover and clearances are complete. If clearances are still pending, set the clearance status to pending and the letter states that rather than confirming full clearance.