How is the salary breakup calculated from the annual CTC?

If you enter only the annual CTC, the letter derives basic salary at 40% of CTC, HRA at 50% of basic, and special allowance as the remainder. Any component you fill in yourself overrides the derived figure.

Can I change the tone of the letter?

Yes. The template style switches the opening and closing between formal traditional, modern professional, and minimal clean wording.

Is the candidate's information sent to a server?

No. The letter is generated entirely in your browser and nothing is uploaded. Drafts are saved only in this browser.

Is an appointment letter the same as an offer letter?

They are often used interchangeably. An offer letter usually comes first and states the proposed role and pay; an appointment letter confirms the appointment and its terms once the offer is accepted. This tool's wording works for either; set the title and terms to match your process.

Appointment and offer letter generator

An appointment letter is the employer's formal confirmation of a candidate's role, joining date, compensation, and terms of employment.

Draft an appointment or offer letter with role terms, CTC breakup, probation and an acceptance block, then download a PDF. Free and made in your browser.

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Last reviewed 30 Oct 2026

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Apyrn Tools

Appointment Letter

DOCUMENT

Reference: APT/2026/2048
Issue date: 2026-07-30
Joining date: 2026-08-17
Company: Acme Systems
To: Rahul Shah

Offer of Appointment

Dear Rahul Shah,

We are pleased to offer you the position of Integration Engineer at Acme Systems. This letter sets out the terms and conditions governing your appointment.

Your designation will be Integration Engineer within the Engineering department at our Bengaluru office on a full-time basis.

Your date of joining will be 2026-08-17, and you will report to Operations Lead.

Your appointment is subject to a probation period of 3 months from your date of joining, after which your employment may be confirmed subject to satisfactory performance.

Kindly sign and return a copy of this letter to signify your acceptance of the above terms.

Compensation (annual)
Component	Amount (annual)
Basic salary	₹4,80,000.00
House rent allowance (HRA)	₹2,40,000.00
Special allowance	₹4,80,000.00
Other benefits	Health insurance, leave entitlement, and reimbursements as per company policy.
Total CTC	₹12,00,000.00

SignatureAnita Sharma, HR Manager

Review generated documents for correctness and applicable legal, tax, payroll, or commercial requirements before use.

Template style: formal
Company name: Acme Systems
Company address: 8th Floor, Business Park, Bengaluru
Company contact: hr@acme.example | +91 90000 00000
Candidate name: Rahul Shah
Candidate address: Pune, Maharashtra
Candidate email: rahul@example.com
Designation: Integration Engineer
Department: Engineering
Work location: Bengaluru
Employment type: full-time
Joining date: 2026-08-17
Reporting manager: Operations Lead
Probation months: 3
Currency: INR
Annual CTC: 1200000
Basic salary: 480000
HRA: 240000
Special allowance: 480000
Other benefits: Health insurance, leave entitlement, and reimbursements as per company policy.
Reference number: APT/2026/2048
Issue date: 2026-07-30
Signatory name: Anita Sharma
Signatory designation: HR Manager
Paper size: a4

How to use it

Choose a template style and enter the company and candidate details.
Set the designation, department, work location, employment type, joining date, and reporting manager.
Enter the probation months and the annual CTC, or fill in the basic, HRA, and special allowance components.
Preview the letter, then download the PDF or print it.

Questions

How is the salary breakup calculated from the annual CTC?: If you enter only the annual CTC, the letter derives basic salary at 40% of CTC, HRA at 50% of basic, and special allowance as the remainder. Any component you fill in yourself overrides the derived figure.
Can I change the tone of the letter?: Yes. The template style switches the opening and closing between formal traditional, modern professional, and minimal clean wording.
Is the candidate's information sent to a server?: No. The letter is generated entirely in your browser and nothing is uploaded. Drafts are saved only in this browser.
Is an appointment letter the same as an offer letter?: They are often used interchangeably. An offer letter usually comes first and states the proposed role and pay; an appointment letter confirms the appointment and its terms once the offer is accepted. This tool's wording works for either; set the title and terms to match your process.